About this event
CALLING ALL VENDORS
SUMMIT POINT MOTORSPORTS PARK
PRESENTS
"Wildly Wonderful"
Fall Market
November 16, 2024
10a-3p
PRE REGISTRATION IS REQUIRED
Event requirements
Vendors must be in compliance with all applicable local, state, and federal laws and permitting requirements. SEE LINKS BELOW
- Copy of business license must uploaded
Food Vendors must be certified by the West Virginia Department of Agriculture as having successfully completed one of the WVDA-approved food-safety courses:
- A copy of your certificate MUST be uploaded
- ServSafe Food Handler Course offered by the National Restaurant Association
- Statewide food handlers’ permit
- WVDA-developed cottage foods training (renewed biennially)
NOTE: Food vendors that sell prepackaged foods under “Cottage Laws” are not required to have a special event permit through the health department.
Must abide by the rules of and including page 27 of the West Virginia Farmers Market Vendors Guide regarding sampling food products
Vendor space(s)
- will be assigned
- one vehicle per space assigned
- You will receive a location number prior to the Market/Event.
NOTE: Exceptions may be made on a case-by-case basis.
Vendor Stall Requirements:
- Tents, canopies, umbrellas, and signs MUST be adequately secured
- Weights on all equipment of no less than 25 pounds per leg.
- must be secured in a manner that does not create its own safety hazard
- not cause a tripping hazard
- be tethered with lines that are clearly visible
- have soft edges to avoid causing cuts and scrapes
- be securely attached or strapped to the base of the canopy legs
- be on the ground, NOT above people’s heads or allowed to swing freely.
- Acceptable weights include:
- Fillable canopy weight bags, Eurmax leg weights, flat tailgater canopy weights
- If the ground conditions permit, 6-inch spikes may be used to anchor each canopy leg
- Filling containers with sand/cement that can be anchored or secured with a rope or bungee; these include canvas bags or plastic buckets/containers that have a handle through which a rope or bungee can be secured.
- PVC pipe capped and filled with cement must be securely strapped to the inside of canopy poles in a way that it does not collide with customers or create a hazard
- UNacceptable
- Gallon of water jugs: These are not heavy enough for large gusts of wind
- Tying tents, canopies of umbrellas to tables, coolers, or vehicles
- Sandbags that cannot be set upright and securely tied to the tent or canopy should not be used
- Acceptable weights include:
Vendors are solely responsible for any injury to persons or damage to property caused by Vendor’s equipment.
Vendors will furnish their own:
- tent, tables, chairs, legally inspected scales for weighing, display arrangements, advertisement or display signs, generator if electricity is needed
Not provided
- Electricity will not be provided by SPMP/SPTF.
Compliance
- dress appropriately; shoes and shirts are required.
- post signs detailing the products for sale and their prices.
- maintain a clean and sanitary stall.
- supervise all minors they are responsible for and may not allow any children under 16 years old to wander the Market area without a parent or guardian
- remain in assigned market space when selling products
- conduct sales in an orderly business manner.
- shouting and other objectionable means of soliciting trade are prohibited.
- conduct business from inside the vendors’ own space.
- must NOT solicit customers outside their assigned space.
- pick up any trash that accumulates at or around their stall throughout the day—including perishable items.
- NOTE: The Market trash bag is for use by customers, not vendors.
- A minimum of one portable fire extinguisher for each concession stand where required by the AHJ in accordance with Section 13.6
- Concession stands utilized for cooking shall have a minimum of 10 ft (3M) of clearance on two sides and shall not be located within 10 ft (3M) of amusement rides or devices.
- Vendors who provide food samples, prepare and cook food are responsible for setting up their own temporary hand washing station.
- o Adequate supply of warm water 5
- o 5-gallon cooler with a free-flow spigot
- o Catch basin for wastewater
- o Paper towels o Trash receptacle
NOT PERMITTED
- vehicles to power coolers or other equipment at the Market.
- animals in any of the Vendor stalls except for service animals.
- radios to be played during market hours.
- Smoking by Vendors in or near the Market area.
- Firearms
- Drugs
- Fireworks
Market/Event will be held rain, snow, or shine.
The Market will be open on Saturday, November 16, 2024, from 10:00 a.m. – 3:00 p.m.
- Upon arrival, check in with the Market Manager on duty for your assigned location
- Vendors should be in their assigned space, set-up, ready to sell, no later than 30 minutes before the start of the market.
- Vendor Load-in time begins at 8:30a a.m. and set-up should be completed by 9:30a, plan accordingly
- Vendors not in their assigned space 30 minutes prior to the market will forfeit their space and will not be refunded for the space fee.
- No sales may be made prior to the opening of the Market.
- Vendors must stay until the close of market, even if they sell out.
- If a Vendor must leave early due to an emergency, they are required to notify the Market Manager immediately and use extra caution in break-down to ensure the safety of Vendors and customers.
- Vendors can continue to sell after the Market closes if customers are present so long as the Vendor begins cleaning up at closing time
- Vendor must remove all equipment and TRASH from stalls at the close of the Market.
- Vendor must be out of the Market one hour after closing time of event.
NON COMPLIANCE MAY RESULT IN VENDOR BEING DISMISSED FROM THE MARKET WITH NO REFUND OF ANY FEES
FYI
West Virginia Fire Code 2021
Chapter 10 General Safety Requirements •
10.14 Special Outdoor Events, Carnivals, and Fairs
10.14.5 Portable Fire Extinguishers:
required by the AHJ in accordance with Section 13.6
10.15 Portable and Vehicle-Mounted Generators
10.15.5 Operation of Portable and Vehicle-Mounted Generators
50.5 Fire-Extinguishing Equipment for Mobile and Temporary Cooking Operations
50.8 Mobile and Temporary Cooking Operations
Permits and Applications | Jefferson County WV Health Department (jchdwv.org)
Farmers Market VendorsOur office only issues permits to vendors that are preparing foods at the farmer’s market and to consignment farmers markets. Consignment farmers markets is when two or more vendors deliver their own farm and food products to a common location maintained by a third party that markets the vendor’s products and receives a percentage share of the profits from sales, with the individual vendor retaining ownership of the farm and food product until it is sold. If you are preparing foods or beverages on site at a Farmers Market, you will need to apply for a Retail Food Establishment Permit.
Farmer’s Market Permitting Process
Food Handlers Cards | Jefferson County WV Health Department (jchdwv.org)
Food Handlers cards - Per the Jefferson County Board of Health, every employee serving, storing, or selling potentially hazardous foods or working with unpackaged food, food equipment, or utensils, or food contact surfaces in an establishment that is required to have a food establishment permit, including temporary food vendors must have a food handler’s card, issued by the Jefferson County Health Department or a WV State food handler’s card. Cards must be obtained within 30 days of hiring. See the link below for instructions on how to obtain your card: https://www.jchdwv.org/food-safety/food-handlers-cards/ • Food cards must be obtained prior to submitting this application. • Those holding a current ANSI accredited CFPM certification are not required to obtain a food card.
