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SCCA Rational

Hosting a Rational event? It may seem like a daunting task, but with a bit of pre-planning, the registration data can be easily managed. There are a couple of variations in the approach, but the key is to know how your organization uses Orbits for scoring, live timing and track records. This will determine how you set up your registration form.

The desired format of your data output is the starting point for determining how to set up the event. Often this is a decision made by your Timing and Scoring personnel. The file you export out of MSR needs to be in a format that is workable for them. Since this varies by club/region, you’ll want to consult the T&S folks who will be working your event.

Secret Sauce

Regardless of the approach, all methods employ the same steps:

  1. Create the class Modifiers to identify if the entry is for points in the National, Regional or Both parts of the event.
  2. Collect the entry type (National, Regional, Both) using an assigner on the Registration Form.

Export the data in the desired format. In Reports, you’ll either use the Modifier + Class field to export the modifier, or you'll export modifier separately. All of the methods (listed below) tag the entry as either a National or Regional entry by using a class modifier of either "N" or "R", or in some case "B" for both. (NOTE: "Both" is an option for regions that wish to let drivers earn points in both the regional and the national point totals. It is up to each region to make this decision). This modifier is part of the assigner that is used to capture the attendee’s vehicle and class information. Recent changes to our software allow you to configure this modifier the same way you set up a class or group:

  • Create the modifier in the Club Profile.
  • Turn the modifier on in the Event Segment (by checking the box in front of it). Use a single segment for both Regional and National entries. You will use the modifier (R, N, or B) to differentiate the entries. Using a single segment makes it easier for the T&S folks – it’s one less step for them as they will not have to export separate files and merge them.
  • Set up separate assigners for each National, Regional or Both National and Regional entries. Force the modifier assignment to the appropriate letter (N, R or B). If pricing dictates that you cannot set the form up so as to force the assignment, you can allow them to select a modifier. You can add instructions in the assigner as to what modifier they should choose.
  • Nest those assigners under the appropriate packages on the Registration form.
  • Export the data from MSR for import into Orbits or other software (as described below).


We are aware of 3 different approaches for importing the data. Even though the same T&S software may be employed, there is often some variation in prepping the data. The difference lies in how the modifier is exported from MSR and then subsequently imported into Orbits, Excel, or some other timing software.

  1. Modifier as a Separate Field: This approach uses a separate data field in the import file for the modifier indicator. Use this approach if you don’t feed any RMonitor stations or upload to any LiveTiming system. If this applies to your T&S scenario, you will simply set aside one of the Orbits additional data fields for this purpose (or use an existing one, like color) and populate it with the modifier that you’ve collected (N, R, or B) in MSR. If this is the method you use, export the modifier as a separate field from MSR.
  2. Modifier Concatenated with Class: This approach uses the class field that contains the concatenated Class + modifier in the import file. In this scenario, the race results are exported to a file that will be imported into Excel where there are preformatted templates that will generate the T&S results, along with a macro that will check for lap records. If you are not using Orbits for your lap records, you can simply export the modified class (class + modifier).
  3. Modifier Concatenated with a Field (other than class): This method imports the modifier but then concatenates it to the driver name (or some other field that will be passed to the live timing and scoring system). This method is used when the output file from MSR is being passed to Orbits as well as to a live timing and scoring system. It adds the modifier to the name, which is a field that can easily be passed along and viewed in both Orbits and a live T&S system. There is some additional data manipulation done in Excel. Follow these steps:
  • Run the AMB Orbits export in MSR (Attendee + Assignment section), export it to Excel file format.
  • Open the Excel spreadsheet and modify the data to append the 'First Name' field with a prefix of (N), (R), or (B). We suggest you use a macro to do this. Then,
    • add a footnote that says: "(N)=National, (R)=Regional, (B)= Both"
    • The driver's name now appears as "(N) Jenny Jones, (R) Billie Smith, (B) Henrietta Doe" etc.
    • Export/save the file as a text file (.txt file extension)
    • Import the file into Orbits

Instructions for Exporting/Importing:

  • If you’re using the Modifier as a Separate Field approach, then export the modifier as a separate field. You can import it into the desired field in Orbits. Edit the report to include the modifier.
  • If you’re using the Modifier Concatenated with Class approach, export it to Orbits by editing the report to include Class + modifier and then remove Class from the export.
  • If you’re using the Modifier Concatenated with a Field (other than class) approach, then export the modifier as a separate field. Import it into Excel and massage the data (you can set up a macro to do this) to append/prepend it to the name.


  • Segments, need to enable the modifiers, only have 1 segment for the Rational, not separate ones for the Regional and National
  • assigner -- force it or allow them to enter it
    • Remind people to put basic pricing info in the advert/requirements, particularly for low barrier to entry events like Solo and HPDE, so people can see cost before getting an account.
  • Attendee list


How many you need, naming strategies (e.g., SCCA might name them after Sanction numbers). Solo or one-day events might keep it simple and name it "RaceDay" or "Solo" so they don't continually rename them.

Talk about using numbers or not, link to NumberManager for competitive activities to discuss pros and cons.

Registration Form

  • Packages/Inventory
  • Event Questions
  • Assigners
  • Date Constraints
  • Validation Rules
tags Explore related help by tag: Admin, ClubRace, Registrar, SCCA, TimingScoring