2018 South Atlantic Regional Meeting requirements on Jun 1, 2018 (044077) | MotorsportReg.com

4.1.2.1    Transportation.

4.1.2.1.1    Air Transportation.  Travelers will be reimbursed up to the amount of the lowest available twenty-one- (21-) day advance purchase airfare.  Receipts for airfare are required.  This does not mean that the traveler must book a flight at extremely inconvenient times or with multiple unnecessary stops just to get the lowest possible airfare.  However, travelers are required to use good judgment and accept some latitude in scheduling flights so as to keep travel costs as low as practicable.  If in doubt, travelers should consult with the Executive Director prior to booking the flight.  If last minute travel is required, a special approval is needed from the Executive Director.  Excess baggage fees may be reimbursed if the excess baggage is directly related to Club business.  In-flight beverage costs are not reimbursable.  In flight meal costs are reimbursable under the provisions of Paragraph 4.1.2.2 covering Meals.

4.1.2.1.2    Ground Transportation.  Travelers will be reimbursed for travel to and from the departure and destination airports, and to and from meal locations at the destination, unless a free shuttle service is available or unless BMW CCA arranges and pays for ground transportation.  Reimbursement is limited to reasonable cost of the available options, such as personal vehicle, taxi, limousine or shuttle bus.  The traveler should make every effort, within reason, to use the most practical and cost-effective conveyance.  If the traveler uses their personal vehicle; for example, to drive to the departure airport, they can be reimbursed the current IRS mileage rate, as established by the Executive Director, plus parking at the airport’s most economical parking facility.

5.3 TRAVEL BY CHAPTER REPRESENTATIVES TO NATIONAL CONFERENCES
BMW CCA will reimburse authorized Chapter representatives attending National BMW CCA Congresses and Conferences for reasonable travel expenses as specified by the Board.  Only those Chapter representatives expressly authorized by BMW CCA will be reimbursed.  Additional or unauthorized representatives are the responsibility of the Chapter or the individual.  The Chapter must be in compliance with minimum standards in order for their representatives to be authorized to attend the listed events.

Additional attendees must have approval of your chapter president and have an active BMW CCA membership to attend.

Please, one registration per person except for guests.

You are responsible for any canceled flights.

You are responsible for all room charges if you do not cancel prior to the event..

GROUND TRANSPORTATION
Complimentary shuttle to/from airport.

Reimbursement (those driving my car only) must be submitted using the form at https://www.bmwcca.org/forms/conference.

Reimbursements will be sent after the event. You must be present to be reimbursed.