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Single Race Event Recipe

This event recipe is designed for single-race competitive events. It's one of the simplest event types to create in MotorsportReg.com.

Secret Sauce

The Single Race Event generally has only one segment, a selection of classes and race groups, and a relatively simple order form with minimal options to choose from.

Configuration

This is a basic event setup.

Club Profile

  • Configure your list of race classes in the Classes area. You may pre-populate the list with SCCA classes if appropriate. You may create as many classes as you wish and classes may be enabled/disabled on a per-segment basis if necessary.
  • Configure your list of race groups in the Groups area. Classes may be mapped to groups on a per-segment basis when editing segments to automatically place racers in the correct race group based on the class they register for.

General

  • Basic Settings - set the event beginning and end dates to the same value to indicate that this is a single-day event.
  • Text and Waiver - the Text and Waiver page is where you communicate event details to your participants.
    • The Advertisement Page - we recommend including some basic pricing information here, particularly for events such as autocross that don't have a long list of prerequisites for participation.
    • The Pre-Reg Requirements Page is used to list any minimum requirements that people must meet in order to attend your event (must have a driver's license, etc).
    • Use the Offline Payment Instructions box to provide alternate, offline payment methods if you are not requiring payment online. Examples are: mailing address for checks, Paypal address for Paypal payments, etc.
    • The Confirmation Page can be used to list last-minute reminders for attendees, including links to tech forms and the event schedule.
    • The Email Confirmation Page can be used to list last-minute reminders for attendees, including links to tech forms and the event schedule. This is particularly helpful as it ends up in the registrant's email Inbox.
  • Attendee Lis - set the Attendee List to include as much or as little information as you wish. Unchecking the "Make attendee list for this segment public to the world?" will limit visibility of the list to registered attendees only, which may be important if you have privacy concerns.

Segments

A Single Race Event generally requires only one Segment.

  • You may enable or disable classes on a per-segment basis as appropriate for your race event.
  • You may map race classes to race groups to automatically place racers in the correct race group based on the class they register for.
  • If your event uses the Permanent Number Manager, choose a number pool for this segment as well.

Registration Form

  • Packages/Inventory - Generally, a single race event has minimal package needs. At a minimum, you will need an Race Entry package and an associated inventory item. You may opt for additional variants of this package to handle non-member pricing, early bird pricing, etc.
    • If you have classes that require a special "compliance fee" (for example, Spec Miata or Spec Racer Ford), you can create a Compliance Fee package. You may place a Validation Rule on an assigner to force the purchase of a specific package based on which class is chosen.
  • Event Questions - You may add question for any specific information you wish to collect during registration. T-shirt size, lunch choice, etc. are all candidates for event questions.
  • Assigners - A minimum of one assigner is required to ensure that assignments are correctly created in registrations. Typically, the assigner asks for a vehicle, a car number, a class, and a race group (which may be set automatically based on the class). If your event has only one assigner, it's position on the order form does not matter (although it may make sense to place it near the event entry packages). If you have more than one assigner, you should nest an assigner under each package as appropriate so that the correct assigner is triggered when a package is chosen.
  • Date Constraints - Date constraints may be added to items on the Form Layout to enable early bird discounts, late fees, etc. as appropriate.