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Assigners

Assigners are placed on the registration form to create Assignments. You control which details to collect at the time of registration depending upon the type of event you run.

Each registration can have zero or more assignments although it is only the most basic RSVP list kind of an event that would not have any assignments whatsoever.

Features

Assigners let you collect any or all of the following:

Unlike Packages and Event Questions which may be optional, an Assigner is "always on". That means if it is visible to the attendee on the registration form, then it must be filled out. As a result, Assigners are most commonly nested under another form element such as a package. Once the Package is selected, the Assigner is then revealed and filled out.

Adding or Editing Assigners

Assigners are added by clicking the wrench at the top of the Parts Bin and choosing Add New, Assigner. The following form will be presented in the edit pane:

The assigner has a label which wraps the form fields for display and is listed in the form layout but serves no other purpose. The checkboxes control which fields you will require the user to answer during the registration.

Once saved, the assigner must be dragged from the parts bin onto the form layout. See our form builder video for a live demonstration.

Creating Multiple Assignments

For each assigner you may select one or more segments to create the assignment in. The majority of the time it is a single assignment but if you are selling combined portions of your event together, you will likely want a corresponding assigner that creates an assignment in each of the corresponding segments.

While the user will fill out the information just once, this assigner would create two identical assignments in both the Sat and Sun segments.

Non-Driving Events

For non-driving events like social activities, it may initially seem that assigners and assignments are unnecessary. For a very basic RSVP-style event listing where only a list of names will suffice, that is true. However, it is generally advantageous to add an assigner that does not collect any information to the registration form.

This assigner would still create an assignment containing the attendee plus the segment. This is used to populate the attendee list as well as all of the Attendee + Assignment reports.

Look at it this way: it doesn't hurt to have one but if you later want it and don't have it, you're stuck.

Forcing a Class or Group

Non-competitive events like driver schools typically assign vehicle numbers as well as the class or experience level of the participant based upon prior experience. Generally the Class or Group boxes would be disabled.

An alternative, often used when a limited number of seats are available in each class or run group, is to create one assigner per class or run group nested under a corresponding package for each class or run group. This allows the event to sell out and/or take a waitlist for each group without relying on the attendee to select the correct option.

This shows how the class could be forced to the Advanced class for this assigner.

Mapped Groups

If you have previously mapped classes to groups in the segment, it is not necessary to ask the user to select the Group. It will be automatically assigned based upon their class selection.

Competition Events

Competitive events where the attendee is responsible for their own classification generally check the Class, Group, Vehicle and Number fields letting the registrant fill out all of that information.

Solo / Autocross

Autocross events that use the PAX/RTP class-leveling index will want to set up their class modifiers (PAX) and then check the box enabling the user to pick an optional PAX class.

This can be concatenated with the regular class field in reports like for AxWare to support timing and scoring.

Vehicle Numbers

If you have a number pool turned on for your segment, enabling the vehicle number will turn the text field into a dropdown box of available numbers or the attendee's reserved number.

Picking Instructors

Caveat, they must be already registered. Essentially never used.

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