Tarheel & Toe HPDS Fall '15 info on Oct 2, 2015 (861013) | MotorsportReg.com

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Tarheel & Toe HPDS Fall '15

BMW CCA - Tarheel Chapter

Friday, Oct 2 — Sunday, Oct 4, 2015
Virginia International Raceway, Alton, VA

Registration closed September 28, 2015 4:59 PM at 2015-09-28T13:59:00-0700 Registration ends September 28, 2015 4:59 PM at 2015-09-28T13:59:00-0700 Registration opens August 3, 2015 8:00 PM at 2015-08-03T17:00:00-0700 Registration runs from August 3, 2015 8:00 PM to September 28, 2015 4:59 PM


BMW CCA Tarheel Chapter HPDE at Virginia International Raceway - Full Course
Oct 2-4, 2015

Run Group spaces remaining as of 9/25 9am: 

Come join us for a wonderful opportunity to experience the Full Course of the Repaved and Widened Virginia International Raceway [VIR]. Learn more about VIR at www.VIRclub.com. Learn more about Tarheel Chapter BMW CCA Driver Schools at www.tarheelbmwcca.org under TRACK.  Once again post-repaving all 3 of our schools are "In High Season".  Rental rates on these High Season weekends are significantly greater than February and November, compounded by yet another VIR rate increase.

Registration opens 8/3/2015 at 8:00 PM EST to current Tarheel Chapter affiliate members.  HPDS cost is $450.00 Sat/Sun.  Ten days later registration opens to BMW CCA members affiliated with OTHER chapters.  Must be BMW CCA members to participate per BMW CCA National guidlines.  Not a member of BMW CCA? Join at www.BMWCCA.org.

Only Instructor Training School [ITS] students and designated students credentialed as A-Solo with Tarheel Chapter HPDS may register for Friday.  Just as we have A-D run groups, we have added the category A-SOLO.  The program description and qualification requirements are described in this linked document.  Review that document and your logbooks on MotorSportReg and Driving Evals. The cost to A-Solo students for Friday, Sat, Sun is $675.00.  At this time we accommodate only six (6) A-Solo students.  Friday there will be a student meeting, brief classroom and Coaches will be available to you in-car during at least one session and optionally throughout the day upon request. We provide a customized advanced curriculum with special sessions tailored to the requests of A-Solo participants.  You will drive with the instructors on Friday giving potentially 7+ hours on track time.  A-Solo may then be solo drivers with coached workshops on Saturday and Sunday.

Registration opens the same time as students and will not close until staffing is completed. Note we cannot confirm students until we have sufficient staff so please let us know early that you will be available to Instruct. Friday cost for instructors working Sat/Sun (and ITS candidates) is $155.00.   (NOTE THE PRICE INCREASE)  Not included are Instructors not available to instruct the weekend or A-B-C-D level students. Sat/Sun there is no charge for working instructors.  Note: there will be NO lunch tickets for anyone this season. Lunch is available in the Pagoda at your own expense.

BACK BY POPULAR DEMAND!!!  We plan to have a dinner (supper if you are from around here) Saturday evening at the VIR Facility using the (Museum) Banquet Building.  Please plan to be part of this social evening.  Cost is $20.00 and includes the choice of BBQ Chicken  and a Pig Pickin' with all the trimmings to include non-alcoholic beverages and a dessert.  This is a great opportunity to meet each other and share the day's events.

We have switched to "Required but Deferred" payment processing to ensure no one is charged until they're confirmed. That said, a valid card must be provided at registration, but we will not charge until we confirm you to the event.  If your card is denied when we attempt to charge, you may languish on the waitlist.  Please plan accordingly.

Everyone registers in the North Paddock at VIR on FRIDAY.  Participants who attend Friday will register Friday AM around 8:30 AM.  EVERYONE else registers Friday afternoon/evening in the Paddock of the North Course.  INSTRUCTORS working only Sat/Sun may check-in Saturday AM if you are not able to do so Friday evening.  Please,
everyone try to register Friday.  Saturday morning check-ins are very hectic and stressful for everyone.

Cancellation Policy
You must cancel by using the self-cancellation on Motorsportreg.com site and please, also email the Event Registrar via the MSR registrar contact link.  The timestamp is automatically added to the private note letting organizers apply the refund policy. Students, if your cancellation was done PRIOR to 10 days before the Saturday of the school, you will get back the school fee less $50.00 processing fee. Cancellations after 10 days prior to Saturday's On Track for Students will NOT be refunded.

No-Show Policy - *NEW*
Due to the increased demand for our event, the size of the waitlists, and the number of no-shows each event, we have elected to institute a new no-show policy. A registrant will be replaced by a waitlist stand-by on-site if registrants are late and don't exercise the courtesy of letting us know they are going to be late or not coming at all.  To avoid the no-show declaration, a registrant must fulfill any one of these three requirements:

1- Check-in, sign waivers and collect registration packet by 8:30am Saturday.
2- Contact a CI or the registrar by 7am Saturday indicating the registrant will not be able to meet requirement #1.
3- Respond by 8:30am Saturday to emails and/or calls to the registrants MotorSportReg profile contacts.

If a registrant fails to meet at least one of these requirements they will be declared a No-Show.  At that point their spot may be given to a qualified stand-by.  If the spot is re-assigned, the No-Show will receive their event fee refund less $50 administrative fees.  If not replaced, they will receive no refund.  If the no-show registrant eventually arrives the CI's at their discretion may make a best-effort to find a spot for the no-show registrant.  This opportunity is not guaranteed.