2014 Chapter Conference, DEC & CR Stewards
Westin Hotel & Resort D/FWAbout this event
- BMW CCA will not provide reimbursement for mileage to the airport, meals en route, or other incidental travel expenses (including baggage fees).
- BMW CCA will provide lodging for each attendee based on shared double occupancy. Attendees requesting private room require payment of $101.50 for two nights.
- Attendees may request reimbursement for non-covered expenses from their chapter however BMW CCA does not set local chapter expense policy.
- BMW CCA will provide travel, meals and lodging for the Chapter President (or board member designee) and one DEC Rep. Chapters are welcome to invite other officers at their own expense. Chapters may request those expenses to be withheld from their Chapter rebate.
Transportation, hotel and conference meals onsite are provided by BMW CCA. Any attendee who drives to the conference will be reimbursed at a rate of $0.56 per mile round trip (not to exceed the published airfare for your area.). Rooms are based on double occupancy, and each attendee must let the National Office know with whom they will be sharing a room. If you do not have a roommate the office will assist in finding a roommate.
Additional rooms are $203.00 for two nights.
Please choose the private room selection. Charges will be accepted at the National Office, not at registration. Please call 864-250-0022 x225 to arrange payment.
All attendees are responsible for their own airline reservations. Flight costs not to exceed the published airfare from your departure city as posted here (you must be logged in to the BMW CCA website).
Please try to arrive by 4:00 P.M. Friday. The Conference will end Sunday no later than noon.
If you have any questions regarding travel or reimbursement please email Lindsey Branston at lbranston@bmwcca.org.
You may bring a guest. If your guest wishes to attend meal functions the cost is $155.00 which includes the Friday reception, two Continental Breakfasts, Lunch and Dinner.
Reminder: Hotel fees are being paid by National except for those with private rooms or chapters requiring an additional room. You will need a credit card to cover incidentals.
The National Office will make your hotel reservation.
You may discuss the event at https://www.bmwcca.org/forum/index.php?forums/2014conference/
Event requirements
Additonional attendees must have approval of your chapter president and have an active BMW CCA membership to attend.
Please, one registration per person except for guests.
You are responsible for any cancelled flights.
You will be responsible for all room charges if you cancel prior to the event.
GROUND TRANSPORTATION
After retrieving your luggage contact the hotel via the Hotel Information Board located in baggage claim or call the Hotel directly at 972-929-4500.
The operator will ask for the terminal and gate number and instruct you to the nearest pickup area on the lower level of the terminal.
Allow 20 minutes for airport pickup. Hotel departures run every 30 minutes on the hour and half hour.
Meal items to be served are listed below. These items are subject to change based on product availability. Special menu items will be made available to those with special dietary needs.
FRIDAY
Reception
Chicken Quesadillas with Salsa and Sour Cream. Tortilla Chips served with Salsa and Queso.
Taco Bar to include ground beef with hard and soft tortillas, pico de gallo, sour cream,
cheese and lettuce.
SATURDAY
Breakfast
freshly squeezed orange juice, chilled cranberry and apple juice
sliced seasonal fruit, oatmeal, breakfast breads to include white and wheat bread,
muffins, danish, bagels served with butter, preserves, flavored cream cheese
and honey freshly brewed starbucks coffee (including all of the flavored syrups)
and a selection of tazo ® teas
Lunch - Plated
Herb Grilled Chicken
butter lettuce, mandarin orange, pear tomato
and hearts of palm served with roasted pepper balsamic vinaigrette
warm rolls and butter
grilled boneless breast of chicken served with a tomato basil relish
grilled sweet potatoes, vegetable medley of seasonal vegetables
tropical iced tea by tazo, water and starbucks coffee
Chef selection of assorted desserts
Dinner - Plated
Roast Beef
butter lettuce, mandarin orange, pear tomato and hearts
of palm served with roasted pepper balsamic vinaigrette
roast beef, sliced and served with a mushroom demi-glace,
roasted potatoes and a vegetable medley of seasonal vegetables
warm rolls and butter; tropical iced tea by tazo
Chef selection of assorted desserts
SUNDAY
Sunday Breakfast
freshly squeezed orange juice, chilled cranberry and apple juice
sliced seasonal fruit, grits, breakfast breads to include white and wheat bread,
muffins, danish, bagels served with butter, preserves, flavored cream cheese
and honey freshly brewed starbucks coffee (including all of the flavored syrups)
and a selection of tazo ® teas
Reimbursement must be submitted using the form at https://www.bmwcca.org/2014conference.
Reimbursements will be sent after the event. You must be present.