Jeep Club Trail Ride & Cookout requirements on Apr 23, 2016 (050914) | MotorsportReg.com

All adult participants, to include drivers and passengers, must agree too and sign the PCA Release and Waiver form on site at the beginning of the event. All drivers must also attend a brief safety meeting immediately prior to the start of the drive, be at least 18 yrs old, and have a valid driver's license. All vehicles must have & display current state approved licenses and stickers.

All vehicles must pass a visual tech inspection on the morning of the event at the Rally point. Cayennes/Macans with stock suspension/exhaust systems will be acceptable. All vehicles are recommended to bring a full sized spare tire, doughnuts may not suffice on the trail, and must be pre-approved by the Event Coordinator. At least one full size spare tire for Cayennes will be available to the group.

Technical Inspection/General Information (off the asphalt): Equipment & Preparation

• Suitable Tires: all-terrain tires or all-season tires with sufficient thread depth
• Stock Factory ground clearance is acceptable.  (No loose or hanging metal or plastic pieces)
• Cayennes must have at least ONE recovery lug for your bumper (included w/ stock wheel jack equipment). All pulls will be done with TWO lugs. Be willing to share.
• Every vehicle needs to be equipped with an FRS (Family Radio System) radio (walkie-talkie). NVJA and PCA Potomac will bring radios, but you may use your own if you have one.
• Vehicles must have full fenders
• US Forest Service approved exhaust systems (stock) and must meet all local sound control ordinances.
• At least one full sized spare tire will be provided for the whole group of Cayenne’s.  If you have a full size spare you can bring for this ride let the event coordinator know about it.
• NVJA will provide recovery straps if needed. (30' 20,000lbs tow strap)
• If you have a medical condition, serious allergy or carry any rescue medications let someone in your car know about it. If you are alone write this information down and put it in an envelope marked “Medical” and place it in your glove box. (See the linked emergency medical form)
• There are no restrooms off road. NVJA will bring basic toiletries and essentials for privacy, but please plan accordingly.
• Off roads are bumpy roads. Store and secure all gear with adequate netting or tie downs.

APPLICATIONS/ACCEPTANCE

• Our events are open to all marques, although at this event Cayennes/Macans/Jeeps are preferred.
• You do not need to be a PCA member to participate.
• Online registration usually opens in early February. Registration closes on Wednesday April 15th at noon. This event has limited capacity to ensure adequate cooking times for grilling in a public park, and for the safety of all participants. (late registrations are risky due to capacity). Watch the website for revisions.
• We notify you of your status by email. You are responsible to update your profile in the MotorsportReg.com website to include your current contact information.
• We initially list all registrants as “New.” We will change your status as soon as possible. We will provide formal notification of acceptance into an event by email prior to an event. If you haven’t received any notification, check the website for your status.
• IF YOU CAN'T PARTICIPATE, IT IS YOUR RESPONSIBLITIY TO CANCEL.

CANCELLATION

• You must cancel online BEFORE WE BILL YOU, which for this event should be by Friday April 17th before the event.
• If you cannot cancel online, you must notify the Registrar by email BEFORE YOU ARE BILLED and receive an ACKNOWLEDGMENT by email to verify that you have cancelled.

PAYMENT

• Potomac accepts only credit cards for payment. You are responsible for maintaining VALID CREDIT CARD INFORMATION in your profile.
• Billing problems result in notification by email with limited time resolve the issue due to the short billing peroid. If the issue is not resolved, we may cancel you from the event.
• Credit card and billing information uses secure connections and is encrypted by MotorSportReg.com. You are the only person who has access to your card number. We only see the last four digits for billing purposes.

REFUND

• Cancel before you are billed and there is no charge.
• Cancel after you are billed and you forfeit your entry fee.
• Contact the D&D Chair to discuss special circumstances. THE D&D CHAIR IS THE ONLY PERSON WHO CAN AUTHORIZE A REFUND OR CREDIT FOR AN EVENT.
• If you are authorized a credit for an event, you must use it before the end of the calendar year. We will not carry credits over into the following year. Credits may only be used for other PCA Potomac events. They can't be used for other clubs who also use motorsportreg.com.